Built for businesses that run a rotating crew
Employee payroll handles staff. Kelvaro controls the contractor and event-finance layer.
Keep contractor onboarding, event assignments, approvals, direct costs, and payout records connected to the jobs that created them.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why catering operators are moving to Kelvaro
The contractor layer changes event by event.
Specialty chefs, bartenders, captains, rentals support, and other legitimate independent contractors can create separate documentation and payment workflows around each event.
Labor and direct costs can move after the quote.
Guest-count changes, extra service time, replacement crew, rentals, and other event costs can compress margin while the team is focused on delivery.
Client balances and contractor obligations do not always line up.
An event can have approved obligations while the final customer balance is still outstanding, leaving finance to reconstruct the funding picture manually.
What Kelvaro does
Keep contractor operations separate from employee payroll.
Organize contractor readiness, assignments, approvals, payout obligations, and reconciliation without turning Kelvaro into an employee payroll system.
Track event economics.
Kelvaro Margin compares planned revenue and direct-cost budget with actual direct costs, projected contractor exposure, and forecast margin.
Prioritize customer collections.
Kelvaro Collect organizes open invoices, aging, reminder history, and the receivables that need follow-up.
See cash exposure around upcoming obligations.
Kelvaro Cash connects receivables and payout obligations and surfaces evidence-backed actions where funding or payment issues need review.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
Catering companies need a clean boundary between employees and legitimate independent contractors. Kelvaro supports the contractor operating record and documentation workflow; it does not determine worker classification or replace employee payroll.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows, year-to-date contractor records, and reporting/export for accountant handoff.
Built for how catering operations actually work
Event-based contractor records.
Keep legitimate contractors connected to the event that created the work and obligation.
Event-level job costing.
Compare planned economics with actual and projected direct costs for the event.
Receivables visibility.
Track open client balances and collections work alongside the underlying event.
Clear system boundaries.
Keep contractor operations distinct from W-2 payroll and worker-classification decisions.
Keep the event close connected
The service may end at breakdown, but receivables, contractor obligations, and direct-cost reconciliation can continue afterward. A connected event record makes it easier to see what is still open and what the event ultimately produced.
Related contractor and financial operations resources
Keep the contractor layer and the event economics in the same operating context.
Connect legitimate contractor records, direct costs, receivables, and payout exposure without mixing them into employee payroll.
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