Kelvaro Financial Operations
Contractor payments answer only one question: who do we owe? Kelvaro expands the operating record to answer the next three: are we making money, what do customers owe us, and what cash issue needs action now?
Sanitized product proof
Choose the financial question you care about most. Each preview uses sample data only and keeps the signal connected to the job, receivable, or payout evidence behind it.
Kelvaro Margin
Compare budget, actual direct costs, forecast exposure, and margin pressure in one job-level view.
Explore Kelvaro MarginMoney
Budget vs actual vs forecast economics by job.
Exceptions
| Job | Signal | Target | Forecast | Headroom |
|---|---|---|---|---|
| Brand Summit | Forecast thin | 24.0% | 20.4% | Short $1.9k |
| Austin Launch | Below target | 30.0% | 27.1% | Short $2.4k |
| Private Event | On track | 25.0% | 31.0% | $1.9k left |
Are we still making money on this job?
Plan job economics, compare budget with actual direct costs, forecast remaining crew exposure, and surface margin compression before the job closes.
Explore Kelvaro MarginWhat are customers late paying us for?
Track invoices and milestones, age receivables, prioritize collections work, preserve reminder evidence, and connect staff follow-up to the underlying job.
Explore Kelvaro CollectWhat cash problem needs action next?
Connect receivables with payout obligations and job economics, identify conservative funding gaps, and rank evidence-backed operator actions.
Explore Kelvaro CashOnboard people, record work, approve obligations, control funding, execute payouts, reconcile, and stay ready for year end.
Understand the job economics behind contractor obligations and direct costs.
Turn customer invoices and overdue receivables into an operating collections process.
Connect incoming cash with obligations and exceptions so the next financial action is visible.
Kelvaro is currently onboarding controlled pilot customers. Commercial terms are confirmed during onboarding while one canonical direct-operator pricing model is finalized.
Problems Kelvaro helps operators control
These pages map common buyer questions directly to the Margin, Collect, or Cash workflow while preserving explicit product boundaries.
Project profitability software should show whether a job is still on track while there is time to act. Kelvaro Margin connects planned revenue, direct-cost budgets, actual costs, and projected contractor exposure so operators can see forecast margin and prioritize jobs where profitability is compressing.
See the operating workflow marginBudget vs. actual job costing compares what a job was expected to cost with what has already been incurred. Kelvaro adds a forecast layer so teams can include projected contractor exposure, compare the likely finish with the target economics, and surface material cost variance before the job closes.
See the operating workflow marginMargin leakage happens when project economics deteriorate through small operating changes that are not reflected in pricing or caught early enough. Kelvaro Margin makes those changes visible by connecting direct costs and contractor exposure to forecast margin and target headroom.
See the operating workflow collectAccounts receivable collections software should do more than show an aging report. Kelvaro Collect turns open invoices into a prioritized worklist, preserves reminder and invoice evidence, and keeps collections follow-up connected to the customer and job that created the receivable.
See the operating workflow collectInvoice aging software groups unpaid balances by how long they have been outstanding. Kelvaro Collect adds the operating layer: priority, reminder history, invoice evidence, customer and job context, and a shared next-action workflow for balances that require attention.
See the operating workflow cashProject-based businesses can be profitable and still face short-term cash pressure when customer collections and contractor payouts happen on different timelines. Kelvaro Cash connects receivable evidence, payout obligations, and job economics so operators can see near-term exposure and the financial actions that need attention first.
See the operating workflow cashWorking capital pressure often appears when customer cash arrives later than contractor and project obligations. Kelvaro Cash gives operators a job-aware view of receivables, approved payout obligations, overdue balances, failed payouts, and conservative funding gaps so they can resolve the next issue with evidence.
See the operating workflow marginEvent production margins can move quickly when crew size, labor mix, overtime, rentals, travel, or last-minute replacements change after the quote. Kelvaro Margin keeps those direct-cost changes connected to the event so operators can see forecast margin and intervene before the show closes financially.
See the operating workflow collectWedding businesses often collect deposits and milestone payments while simultaneously committing to assistants, coordinators, vendors, and event costs. Kelvaro Collect turns client invoices and overdue balances into a shared collections workflow connected to the wedding that created the receivable.
See the operating workflow cashTour operators can collect customer cash on a different timeline from guide, host, transport, or supplier obligations. Kelvaro Cash connects receivable evidence with approved payout obligations and trip economics so operators can see funding gaps and prioritize the next action by trip.
See the operating workflowExplore the financial-operations modules or request controlled pilot access.
Request pilot access