For firms · 8 min read

Year-end 1099 readiness workflow

Use Kelvaro to close contractor-data gaps, reconcile year-to-date records, and prepare exports for your accountant or filing provider.

Important: Kelvaro does not currently submit 1099s to the IRS or state agencies. Reporting thresholds, deadlines, exceptions, backup withholding, classification, and filing obligations can change and may depend on your facts. Confirm them with a qualified tax professional or your filing provider.

Before year end

Review contractor records and close gaps

Run the 1099 Readiness Report for each client
Identify contractors at or near the applicable reporting threshold with missing tax information
Send or re-send supported W-9/W-8 requests where needed
Review missing names, addresses, or other readiness fields

Year-end close

Reconcile payments and readiness

Confirm year-to-date contractor payment totals agree with the Kelvaro payout ledger
Resolve incomplete or superseded tax-document workflows
Review contractors flagged as needing attention
Do not change historical payment facts merely to make a readiness status green

Before filing

Export and professional review

Export the supported readiness/payment records for each client
Provide the export to the client's accountant, tax professional, or filing provider
Confirm the professional or filing provider applies the correct filing rules for the year and jurisdiction
Retain Kelvaro's readiness/export evidence according to the approved retention policy

After filing outside Kelvaro

Record completion and follow up

Keep the filing provider/accountant confirmation in the client's normal records
Correct contractor information through the supported Kelvaro workflow when errors are discovered
Do not represent Kelvaro readiness status as proof that a government filing was accepted
Use Kelvaro year-to-date records and audit history for follow-up and reconciliation

What Kelvaro readiness checks are for

Readiness checks identify data or workflow conditions that may need attention before you hand records to a tax professional or filing provider. They are operational checks, not legal conclusions or government validation.

MISSING_TAX_FORM

Required tax-document workflow is incomplete

Use the supported request/correction workflow

MISSING_ADDRESS

Mailing address is incomplete

Request or correct the contractor profile information

MISSING_TIN

Required tax identifier is not available to the readiness workflow

Request a corrected tax-document workflow; do not collect it in support notes

MISSING_NAME

Required legal-name information is incomplete

Correct the contractor record through the supported workflow

PAYMENT_REVIEW

Year-to-date amount needs reconciliation

Reconcile the Kelvaro payout/payment record before export

Common questions

Does Kelvaro file 1099s for my clients?

No. The current product provides readiness, contractor/payment records, and exports. Use your accountant, tax professional, or filing provider for actual federal/state filing and acceptance confirmation.

What if a contractor will not provide requested tax information?

Kelvaro can record the incomplete readiness state and your supported request history. Ask a qualified tax professional what withholding, reporting, or other action is required for your facts; Kelvaro does not make that determination.

How do I know a filing was accepted?

Use the confirmation/status provided by the accountant or filing service that actually submitted the return. A Kelvaro readiness or export status is not an IRS or state acceptance notice.

Need an operating checklist?

Use the Kelvaro readiness/export workflow with your professional filing process and current-year requirements.

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