Built for businesses that run a rotating crew
See the charter economics before the trip is financially closed.
Kelvaro connects contractor crew records with trip-level direct costs, margin, receivables, and payout exposure for project-based charter operations.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why charter operators are moving to Kelvaro
Crew composition changes trip by trip.
Captains, mates, deckhands, guides, and specialist contractors can rotate with the vessel, itinerary, or customer program.
Trip economics can move after the charter is sold.
Extra crew hours, provisioning changes, transportation, or other direct costs can reduce the margin while the operation is already underway.
Receivables and crew obligations can create timing pressure.
A customer balance may remain open while approved contractor obligations are approaching, making the real funding position hard to see from separate systems.
What Kelvaro does
Connect contractor records to the charter.
Keep readiness, assignment context, approvals, payout obligations, and reconciliation tied to the trip that created them.
Track forecast margin before closeout.
Kelvaro Margin combines planned economics, actual direct costs, projected crew exposure, and target-margin headroom.
Organize customer collections.
Kelvaro Collect turns open invoices and aging into a prioritized collections workflow with reminder evidence.
Surface cash-control exceptions.
Kelvaro Cash connects receivables and payout obligations so funding gaps and other evidence-backed issues reach the operator sooner.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
Project-based crew relationships still create documentation and year-end recordkeeping work. Kelvaro keeps tax-document readiness, contractor records, and payment history connected so finance can identify missing information earlier.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows.
The controlled U.S. pilot does not include international payout execution or native 1099 e-filing. Pilot availability and supported payment workflows are confirmed during onboarding.
Kelvaro does not determine worker classification. Businesses remain responsible for determining the correct worker relationship under applicable law.
Built for how charter operations actually work
Trip-specific crews.
Keep rotating contractors connected to the charter without rebuilding the roster every time.
Charter-level economics.
Review direct costs and forecast margin by trip rather than waiting for aggregate month-end reporting.
Receivable context.
See open customer balances alongside the obligations created by the charter.
Evidence-backed review.
Move from a cash or margin alert to the underlying job, invoice, or payout record that supports it.
Keep the financial close tied to the trip
A charter can be operationally complete while invoices, contractor obligations, and final direct costs are still moving. Keeping those records connected makes it easier to understand what the trip actually produced and which financial actions remain open.
Related contractor and financial operations resources
Finish the charter with the crew and financial record already connected.
See the direct costs, forecast margin, receivables, and payout exposure around each trip without reconstructing them afterward.
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