Built for businesses that run a rotating crew
One operating-finance record for every partner behind the program.
Kelvaro helps destination management companies connect changing local crews and vendors with the program economics, receivables, and payout obligations they create.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why destination management companies are moving to Kelvaro
Every program creates a different local partner network.
Guides, drivers, production freelancers, hosts, and specialist contractors can change by client, city, and program.
Program costs move while delivery is underway.
Transportation changes, added staffing, schedule shifts, and replacement vendors can compress margin before finance has a consolidated view.
Client billing and partner obligations can move on different timelines.
A client receivable may still be open while contractor or vendor obligations are already becoming actionable.
What Kelvaro does
Keep contractor operations tied to the program.
Organize readiness, assignment context, approvals, payout obligations, and reconciliation around the client program that created them.
Track program economics earlier.
Kelvaro Margin connects planned revenue and direct-cost budgets with actual costs, projected contractor exposure, and forecast margin.
Turn client receivables into an operating workflow.
Kelvaro Collect tracks invoice aging, reminder history, and prioritized follow-up across active programs.
Surface funding and payout exceptions.
Kelvaro Cash connects receivables, payout obligations, and Margin context so evidence-backed actions reach the operator sooner.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
DMCs often manage changing contractor and partner records across many programs. Kelvaro keeps documentation readiness and payment history connected to the operating record so missing information can be identified earlier.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows.
The controlled U.S. pilot does not include international payout execution or native 1099 e-filing. Pilot availability and supported payment workflows are confirmed during onboarding.
Kelvaro does not determine worker classification. Businesses remain responsible for determining the correct worker relationship under applicable law.
Built for how DMC programs actually work
Program-specific partner lists.
Keep recurring and one-off contractors connected to the right client program.
Program-level economics.
Review actual and projected direct costs against the planned margin for the program.
Client A/R visibility.
See which receivables need follow-up without separating collections from operational context.
Exception-first finance work.
Prioritize programs with margin pressure, overdue receivables, funding gaps, or payout issues.
Keep program operations and finance connected
A DMC may coordinate many moving parts while the financial record develops in parallel. Connecting contractors, direct costs, receivables, and obligations around the same program gives operators a clearer picture of what changed and what remains open.
Related contractor and financial operations resources
Run the program with the contractor and financial record in the same context.
Keep program costs, forecast margin, client receivables, and payout exposure visible without rebuilding the story afterward.
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