Built for businesses that run a rotating crew
Campaign teams rotate. Your financial operating record can stay consistent.
Kelvaro connects contractor operations with activation-level economics so agencies can see crew cost, margin, collections, and cash pressure in the same context.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why experiential agencies are moving to Kelvaro
Every activation builds a different field team.
Brand ambassadors, producers, photographers, fabricators, and specialist contractors can rotate by market and campaign.
Activation costs keep changing after the budget is approved.
Added staffing, overtime, travel changes, replacements, and production adjustments can compress project margin while the campaign is still live.
Client collections and contractor obligations are disconnected.
A campaign can have active payout obligations while a milestone invoice is still open, leaving finance to reconstruct the real cash exposure across systems.
What Kelvaro does
Connect contractor operations to the activation.
Keep readiness, assignment context, approvals, payout obligations, and reconciliation tied to the campaign that created them.
Track campaign economics before the recap.
Kelvaro Margin combines budget, actual direct costs, projected contractor exposure, target economics, and forecast margin.
Prioritize client receivables.
Kelvaro Collect organizes invoice aging, reminder history, and the collections work that needs attention next.
Surface cash-control exceptions.
Kelvaro Cash connects receivables and payout obligations and ranks evidence-backed actions such as funding gaps or overdue balances.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
Field teams often include a mix of recurring and one-off contractors. Kelvaro keeps tax-document readiness and contractor payment history connected to the operating record so missing information can be addressed earlier.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows and year-to-date contractor records.
The controlled U.S. pilot does not include international payout execution or native 1099 e-filing. Pilot availability and supported payment workflows are confirmed during onboarding.
Kelvaro does not determine worker classification. Businesses remain responsible for determining the correct worker relationship under applicable law.
Built for how experiential agencies actually work
Market-by-market teams.
Keep rotating field contractors connected to the activation without rebuilding the operating record each time.
Campaign-level economics.
Review actual and projected direct costs against the campaign's planned margin.
Milestone receivables.
Keep client billing and collections context visible alongside the work that created the receivable.
Exception-first review.
Focus on activations where margin, collections, or payout exposure has materially changed.
Make the campaign recap financially useful
The client recap should not be the first time the team understands whether an activation hit its economics. Connecting crew obligations, direct costs, receivables, and exceptions during delivery creates a clearer record for both closeout and future pricing.
Related contractor and financial operations resources
Know what the activation produced before the recap deck is finished.
Connect the field team, campaign economics, client receivables, and payout exposure in one operating context.
Request pilot access →