Built for businesses that run a rotating crew
Wrap the production with the margin, receivable, and crew obligations already reconciled.
Kelvaro connects freelancers and project vendors to the financial record of each production so operators can see cost pressure, collections work, and payout exposure earlier.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why production companies are moving to Kelvaro
Freelance crews change by production.
Camera, audio, lighting, art, production assistants, and specialist vendors can rotate across jobs, leaving operations to recreate the same contractor process repeatedly.
Direct costs keep moving after the estimate is approved.
Extra shoot days, overtime, replacement crew, rentals, and scope changes can turn a healthy estimate into a compressed margin without a clear early warning.
Client receivables and production obligations do not move together.
Customer billing milestones can lag behind approved contractor and vendor obligations, creating a funding question even when the project is profitable overall.
What Kelvaro does
Keep freelance operations connected to the production.
Organize readiness, assignment context, approvals, payout obligations, and reconciliation around the project that created them.
See budget vs. actual vs. forecast economics.
Kelvaro Margin combines planned revenue and direct-cost budget with actual costs, projected crew exposure, and target-margin headroom.
Control A/R follow-up.
Kelvaro Collect turns open invoices, aging, reminder history, and collections work into a shared operating process.
Bring cash exceptions to the surface.
Kelvaro Cash connects receivables with payout obligations and ranks evidence-backed actions such as funding gaps or overdue balances.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
Production companies often work with a mix of recurring freelancers and one-off specialists. Kelvaro keeps tax-document readiness, contractor records, and payment history connected so the team can identify missing information earlier instead of rebuilding the year-end file from separate sources.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows, year-to-date records, and accountant-ready exports.
The controlled U.S. pilot does not include international payout execution or native 1099 e-filing. Pilot availability and supported payment workflows are confirmed during onboarding.
Kelvaro does not determine worker classification. Businesses remain responsible for determining the correct worker relationship under applicable law.
Built for how production companies actually work
Project-based crews.
Keep freelancers connected to the production without treating every person like a permanent employee record.
Production-level economics.
Review direct costs and forecast margin against the individual project.
Billing milestone visibility.
Keep client receivables and collections follow-up in view alongside the job economics.
A clearer closeout record.
See the financial exceptions that still need action after the creative work is finished.
Make wrap financially useful
Production wrap should create more than a folder of receipts and payment notes. When contractor obligations, direct costs, client invoices, and margin context stay tied to the project, the team gets a cleaner operating history to use for reconciliation and future estimates.
Related contractor and financial operations resources
Wrap the production with the crew and financial record already connected.
See what changed in cost, margin, receivables, and payout exposure without rebuilding the project after the shoot.
Request pilot access →