Built for businesses that run a rotating crew
Know what the wedding made before the last vendor gets paid.
Kelvaro connects contractor vendors, approvals, job economics, customer receivables, and payout exposure so wedding operators can see the financial story of each event in one place.
- ✓ Controlled U.S. pilot
- ✓ W-9 and W-8 workflow support
- ✓ Margin, Collect, and Cash controls
Kelvaro Financial Operations illustrative live view
Forecast margin28.4%+3.4 pts vs target
Open A/R$46.8k2 items need follow-up
Cash actions3ranked by evidence
MarginJob economics on trackHealthy
CollectInvoice 14 days overdueFollow up
CashUpcoming payout exposureReview
Illustrative values only. No customer data.
Why wedding operators are moving to Kelvaro
Every wedding creates a different contractor list.
Photographers, assistants, DJs, florists, production freelancers, and one-off specialists can all create separate onboarding, approval, and payment records for a single event.
Vendor costs move after the original plan.
Scope changes, replacement vendors, extra labor, and late additions can compress the event margin long before the final numbers are reconciled.
Collections and vendor obligations live on different timelines.
A client balance can still be open while approved contractor obligations are becoming due, leaving the operator to reconstruct the cash picture manually.
What Kelvaro does
Keep the contractor record tied to the wedding.
Organize contractor readiness, assignments, work context, approvals, payout obligations, and reconciliation around the event that created them.
See budget, actual cost, and forecast margin together.
Kelvaro Margin connects planned economics with actual direct costs and projected contractor exposure so margin pressure is visible earlier.
Turn open invoices into a collections workflow.
Kelvaro Collect organizes receivables, aging, reminder history, and prioritized follow-up instead of leaving the list in email and spreadsheets.
Connect receivables to upcoming obligations.
Kelvaro Cash surfaces conservative funding gaps and evidence-backed actions when customer collections and contractor obligations are out of sync.
From contractor operations to financial control
The contractor record is the starting point. Kelvaro then connects the job economics, customer receivable, and cash exposure so operators can see what changed and what needs action without rebuilding the story across separate systems.
Know whether the job is still making money
Compare planned revenue and direct-cost budget with actual costs, projected crew exposure, forecast margin, and target headroom.
Turn receivables into a collections workflow
Track invoice aging, overdue balances, reminder history, and the next collection action without rebuilding the list from email and spreadsheets.
See the cash issue that needs action next
Connect receivables, payout obligations, Margin context, funding gaps, and evidence-backed operator actions in one view.
The paperwork problem, controlled
Wedding businesses often work with a mix of recurring contractors and one-off vendors. Kelvaro keeps tax-document readiness and the contractor operating record visible alongside the work and payment history so missing documentation can be identified before year-end cleanup.
Current Kelvaro workflows for U.S. businesses support W-9 and W-8 documentation workflows and year-to-date contractor records.
The controlled U.S. pilot does not include international payout execution or native 1099 e-filing. Pilot availability and supported payment workflows are confirmed during onboarding.
Kelvaro does not determine worker classification. Businesses remain responsible for determining the correct worker relationship under applicable law.
Built for how weddings actually work
Rotating vendor lists.
Keep one-time and recurring contractors connected to the specific wedding without turning the roster into another spreadsheet.
Event-level economics.
Review direct costs and forecast margin at the wedding level rather than relying only on a company-wide P&L.
Collections context.
See which client receivables need follow-up and how they relate to the event's obligations.
Exception-first review.
Focus on the weddings where margin, receivables, or cash exposure has changed enough to need attention.
A better post-event close
The strongest operating record is useful after the event too. With contractor obligations, direct costs, client receivables, and margin context tied back to the wedding, the team can review what changed without rebuilding the story from payment apps, inboxes, and vendor spreadsheets.
Related contractor and financial operations resources
Close the wedding with the financial story already connected.
Keep the contractors, job economics, receivables, and payout exposure in one operating context from planning through post-event review.
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