Free template

Free wedding vendor payment schedule template

Keep every vendor deposit and final balance attached to the wedding, currency, due date, approval, and payment status.

Download wedding vendor payment schedule CSV →When to replace the spreadsheet

Template preview

Wedding	Vendor	Category	Contract currency	Total contract	Payment stage	Amount due	Due date	Approved	Payment status	Payment reference
Smith / Lee	Example Florist	Florals	USD	6000.00	Deposit	3000.00	2026-10-01	Yes	Paid	PAY-WED-01
Smith / Lee	Example Florist	Florals	USD	6000.00	Final balance	3000.00	2027-04-01	No	Scheduled

How to use it

Create one row for each contractual payment stage rather than one row per vendor.
Keep contract currency visible so destination-wedding obligations are not confused with FX movement.
Record approved scope changes separately or update the contract total with a clear audit note.
Review upcoming due dates weekly during active planning.
Reconcile paid stages back to final wedding vendor cost.

Useful for

Full-service wedding planners
Destination weddings
Multi-day wedding events
Preferred vendor networks

Related resources

Wedding vendor payment software →Kelvaro for wedding planners →Destination wedding vendor payments →

Spreadsheets are useful until the handoffs become the work.

Kelvaro turns the same contractor, project, approval, payout, and reconciliation fields into a live operating workflow so your team does not have to keep synchronizing copies manually.

Try Kelvaro →