Start with the spreadsheet. Keep contractor identity, work context, approval, payout, reconciliation, and year-end review fields explicit. Industry-specific versions cover event crews, wedding vendors, tour guides and drivers, charter crews, and production freelancers. The 2026 year-end close tracker supports filing-season preparation, while the FIRE-to-IRIS project plan tracks the separate filing-system migration through access, data, testing, corrections, cutover, and January 2027 handoff.
Download a free contractor payment tracker CSV for payee, project, approved amount, payment status, reference, and year-to-date payment tracking.
Download a contractor onboarding checklist for contact details, agreement status, tax-document status, payment setup, project assignment, and readiness review.
Download a contractor payment approval template for agreed rate, completed work, adjustments, approver, final amount, and payment readiness.
Download a contractor payment reconciliation template to match approved amount, payout status, payment reference, bank amount, variance, and project context.
Download an event crew payment tracker for event, contractor, role, rate, hours or fee, adjustments, approval, payout, and actual labor cost.
Download a wedding vendor payment schedule for deposits, milestone payments, final balances, currencies, due dates, approvals, payout status, and event cost.
Download a tour guide and driver payment tracker for departure, role, fee, currency, expenses, approval, payout status, and trip-level contractor cost.
Download a charter crew closeout CSV for captain and mate compensation, tips, expenses, approved adjustments, payout status, and trip-level reconciliation.
Download a production crew cost report CSV for shoot days, freelance roles, rates, kit fees, travel, approved changes, payout status, and production-level reconciliation.
Download a 2026 contractor year-end close CSV for YTD payments, tax-document status, payment-method review, backup withholding, classification review, federal/state reporting review, and close ownership.
Download a free FIRE-to-IRIS transition project plan CSV for IRIS TCC access, filing-channel selection, source-data mapping, vendor readiness, dry runs, corrections, cutover dates, and January 2027 handoff.
Kelvaro keeps onboarding, assignments, approvals, payouts, and payment history synchronized for businesses that run on a rotating crew.
See the spreadsheet alternative →